Personal data protection statement

Introduction

In the course of business cooperation with IMA PRODUCTION s.r.o., Reg. No. (IČO) 25736990, a company with its registered head office at 1 Pod Hájkem, Prague 8, Postcode 18000 (“IMA“), you share your personal data with us, and we do all we can to deserve your trust. Towards this end, we would like to explain how we process personal data.

We make sure that all operations that involve your personal data are conducted in compliance with applicable legislation, particularly Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“GDPR”), Act No. 127/2005 Coll. on Electronic Communications as amended, and Act No. 480/2004 Coll. on Selected Information-Society Services as amended.

Data collection and use

Our rules apply to all contractors and clients of IMA as well as to any other party that may contact IMA or send information to IMA in some other manner (unless otherwise stated below). The above applies to all parties that use services provided by IMA, provide IMA with their services or act as IMA´s subcontractors.

Data Administrator

The Personal Data Administrator is IMA. If you wish to contact us and ask any question regarding our personal data processing operations, you can use the contact data provided below:

Email: gdpr@ima-pro.cz
Tel: +420 222 761 870
Correspondence address: Svépravická 423/2, 198 00 Praha 9

What types of data we collect

IMA collects data of the categories specified below:

1. Data provided by you

Information provided under the following circumstances:

  • → When establishing a contractual arrangement between you and us
  • → Data you provide to us for the sake of performing a particular contract
  • → When you contact IMA to offer your services or goods

2. Data generated during the use of our services

  • → Photos and/or videos taken in the course of performing a particular contract.

3.Information received from other sources

Such sources include:

  • → Publicly available sources;.
  • → Information that we have received from third parties, e.g. from your employers, colleagues or business partners, and that we need in order to perform a particular contract.

We (IMA) may combine information collected from these sources with other information available to us.

How we use your data

IMA uses collected data for the purposes specified below:

1. Executing, amending and terminating agreements

We use your data to prepare contractual documents and to amend and/or terminate agreements. In this connection, we need your data to meet the legislative requirements for executing, amending and terminating contractual arrangements.

2. Providing services

We use your data in order to perform contracts, to ensure smooth progress of events, as well as to communicate with customers and (sub)contractors. Sometimes it is appropriate or even necessary to document a particular event, including taking photos. However, we never take photos to identify persons; we only do so to document the event concerned.

Towards this end, we need your personal data to be able to perform the respective contract. In some cases, for example when approaching you about some possibility of cooperation or contacting you by phone or email about the performance of a particular contract, we do so in direct connection with your employment position or your core business and to a reasonable extent, and we therefore believe that we do not interfere with your rights and freedoms. Yet, should our approach make you feel uncomfortable, please let us know as soon as possible, using any of IMA’s contact data.

3. Book-keeping

We use data to produce accounting documents (invoices) and to keep books.

In this connection, we need your personal data to meet the legislative accounting requirements.

4. Marketing

If you have granted your consent to us, we may use your contact details to send you news about our services and offers of cooperation.

In this connection, you provide your data to us of your own accord and you can withdraw your consent at any time, in line with the instructions that are part of every email message. If you are our customer, colleague or contractor, we may send you emails to inform you of similar services also without your prior consent. Yet, should our approach make you feel uncomfortable, please let us know as soon as possible, using any of IMA´s contact data.

5. Staff recruitment

If you send us your CV, we may use your data in the process of staffing a new position.

We will process your personal data throughout the recruitment process, unless you give us your consent to save and store your data for a further two years in case of opening a similar position in the future.

6. Court proceedings and protection of legal rights

Shromážděné údaje můžeme využívat k vyšetřování nebo řešení sporů nebo právních nároků, které souvisejí s obchodní spoluprací se společností IMA, nebo v jiných případech povolených platnými zákony.

Data sharing and forwarding

IMA may share collected data:

1. With IMA’s business partners

IMA may provide information to its colleagues, contractors, consultants, marketing partners, research companies and other service providers or business partners. IMA provides such parties with information e.g. to enable them to provide their services to you or to deliver goods under your contract that we are unable to deliver ourselves. Let us assure you that that all of IMA´s business partners are bound by a confidentiality obligation.

2. For legal reasons or in the event of disputes

IMA may share your data if IMA is required to do so by law, under regulatory provisions, operational agreements and legal processes, or by government authorities.

The above applies to data shared with police and courts, government authorities or other third parties in cases where such data sharing is necessary in order to enforce our agreements or other rules, protect the rights and/or property of IMA or third parties, and, if applicable, in cases of disputes or legal claims that arise in connection with your use of our services or business cooperation with IMA.

Further, this category includes sharing of your data with other parties in connection with possible mergers between companies, sales of assets, consolidation or restructuring projects, financing, or transferring the ownership of a whole company or a part thereof to some other company.

3. With your consent

IMA may share your data also in other ways, provided that IMA informs you beforehand and you agree.

Your rights in connection with personal data processing

1. Uchovávání a výmaz údajů

We store your information throughout the period of the contractual arrangement with IMA plus a further three years after its termination. Data for marketing purposes with your consent are used for a period of five years. IMA will erase or anonymise your data immediately upon your request (except for the cases specified below).

If authorised under relevant legislation, IMA may keep some data even after erasing your account, namely in the cases specified below:

  • → If IMA is in the process of addressing some problem with you, e.g. a dispute or legal claim;
  • → If we are required to do so by law or if we keep such data in aggregate or anonymous form;
  • → If we need such data for legitimate business purposes.

2. Right of access

You can approach us at any time to request information whether we process your personal data and if we do, request detailed information about such processing. You can use any of IMA´s contact channels for this purpose.

3. Right of rectification

If any change is made to your personal data during the period of your contractual arrangement with IMA, such as changed name, head office or email address, or if you find out that your personal data we use are outdated or incorrect, please let us know as soon as possible. You can use any of IMA´s contact channels for this purpose.

4. Right to restrict processing

If you believe that:

  • → Your personal data we process are inaccurate;
  • → Your personal data are processed illegally and you do not wish to erase all such data;
  • → We do not need your data any more for the aforementioned purposes, but you would like to use them to defend your rights, e.g. in court proceedings;
  • → Our messages irritate you, although we presumed you might find them interesting, you can request us to by restrict our processing to only some of your personal data or to only some processing purposes.

5. Right to unsubscribe from marketing messages

You can unsubscribe from marketing (news) messages set by IMA by replying to our email message, in line with the instructions that are part of that message. However, even if you unsubscribe, we can continue sending messages that are not used for advertising purposes.

6. Right to object to processing

If IMA processes personal data for legitimate interests in its capacity as the Administrator, you are entitled to object to such processing.

7. Data portability

Můžete se na nás kdykoliv obrátit, abychom vaše údaje, které máme k dispozici, předali třetí osobě podle vaší specifikace.

8. Complaints filed with the Personal Data Protection Office

If you believe that we handle your data in conflict with the law, you can file a complaint, at any time, with the Personal Data Protection Office.

Personal Data Protection Office
Address: 27 Pplk. Sochora, 170 00 Prague 7
tel.: 234 665 111
web: www.uoou.cz

Effective as of 25 May 2018